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Compliance with internal security requirements is of crucial importance to Allianz. The secure storage and exchange of data was the deciding factor to choose Diamond Forms, Flows & Docs for their online forms.
Problem
Allianz Nederland partners with independent intermediaries and advisers who offer insurance on their behalf. New intermediaries sign up every year who want to offer Allianz products to their customers.
When a new intermediary registered with Allianz, a PDF document was previously filled in manually. This document was then manually validated at Allianz by various employees and departments throughout dozens of external organizations. A very time-consuming and expensive process that Allianz wanted to set up more efficiently.
Solution
The processing of new intermediaries is now largely done digitally. The PDF form has been replaced by an online Diamond form. During the completion of the application, many checks automatically take place via external systems. The details of the intermediary are validated by, among others, the Chamber of Commerce, the AFM and Sanction Platform. Legally required screenings are also performed immediately. The data is then forwarded to Allianz.
This new process puts significantly less pressure on the back office employees. While the checks initially took a few days, many checks now take place immediately when the form is filled in. This speeds up the process by 50%. In addition to faster answering of the request, there is now also time to optimize the service towards the intermediaries.
The possibilities to connect to external sources when retrieving or writing back data are endless. Store data entered by the form user in your own systems and pre-load form fields and show calculations by connecting to internal and external databases, Excel sheets and APIs.
You can specify in detail when data actions should be performed, making you fully in control.
You can easily drag questions onto your form using the intuitive form editor. By switching to the explorer, a structured overview of your form is immediately displayed. Questions, question sets, sections or entire pages are simply dragged and dropped within the form, copied with one mouse click, or saved as a set for other forms. You have direct access to all relevant form settings such as design, submission actions and sharing options.
All Diamond forms and responses are encrypted and unreadable by default. Encryption takes place automatically in the background.
Work together with a partner who is committed to realizing your wishes. For more than 15 years, we have been implementing, designing, developing and servicing online solutions and application integrations for various clients, being active in sectors like financial services, education and healthcare. We deliver high-quality services within short response times and provide direct feedback and support for your organization.
If specified Diamond will automatically delete entered data. Directly after handling or after a specific period of time.
Diamond makes it easy for your relations to add any attachments to a form. Optional or mandatory. Is it uncertain how many attachments your relation needs to add, for example for diplomas obtained? Then you can use the advanced Diamond settings to offer unlimited number of attachments to upload. You can easily set the maximum file size, the possible file types for an attachment, such as images, Word documents, or PDF documents, up to the text on the button.
Implementation
Due to the intuitive interface of Diamond, the system can be used without a manual. The correct questions can easily be dragged onto the form and additional validations and checks can be set per question.
Implementation
Meeting high security and compliance requirements is important to Allianz. The fact that safety and compliance are vital parts of Diamond made the choice even easier.
Implementation
For the one time set up of the checks with external systems, Allianz called in the help of an experienced Diamond consultant. All connections have been set up and tested together on location at Allianz. By carrying out this step together, Allianz now has sufficient in-house knowledge to add new links itself.
Implementation
During onboarding, Allianz asks the intermediary to send privacy-sensitive information, such as proof of identity. This type of data is already encrypted and stored illegally by Diamond. Allianz would like to go a step further and has expressed the wish to be able to remove attachments from a response when they are no longer needed. A nice functionality that has directly been added to the Diamond roadmap.
NIVRE has started only taking tests via Diamond wih online forms. Enthusiastic about the extensive possibilities and ease of creating forms yourself, the various application forms for a NIVRE registration, PE points and complaints were added at a rapid pace.
Markel Insurance uses the forms with automatic actions from Diamond Forms, Flows & Docs to make processes more efficient. Requesting, preparing and adjusting quotations is smooth and without labour-intensive manual handling. That saves Markel time and money.
Polaris Assuradeuren uses digital forms by Diamond Forms, Flows & Docs to organize the settlement process with its clients as optimally as possible. The extensive options for personal invitations, pre-filled forms and automatic reminders made Polaris choose for Diamond.
GGD Haaglanden uses Diamond Forms, Flows & Docs to create flexible forms. These forms are used both for personally inviting medical professionals to relevant meetings and for the registration of attendees. Using Diamond Forms, they publish these forms on their website without IT support. That works!
Switching to new forms software is not something you do overnight.
That's why we offer the opportunity to experience our all-in-one forms solution first.
Curious about what we can do for you? Request your personal demo of 30 to 60 minutes.
We will contact you within 1 working day to schedule the demo.